Monday.com

Overview

The Gravity Forms monday.com Add-On makes it easy to send form submissions directly to your monday.com boards.

Create a feed for any Gravity Form, select the destination board and optional group, then map submitted values to the item name and supported monday.com columns. When an entry is submitted, the add-on automatically creates a new board item with the information your team needs—without requiring manual data entry or a separate automation service.

Flexible column mapping lets you connect form fields to text, date, status, dropdown, checkbox, people, and other supported column types. Status and dropdown mappings can use options from the selected board, while People columns can assign monday.com users or teams by ID, email, name, me, or team:ID. Multiple assignees can also be provided using comma-separated values.

When a submission relates to work that already exists, the add-on can update an existing item instead of creating a duplicate. Choose whether to find matching items by item name or by the value of a mapped board column.

Use Gravity Forms conditional logic to control which submissions are sent to monday.com. Feeds run asynchronously in the background, helping form submissions complete promptly, and payment forms can delay processing until payment has been received.

After a successful create or update operation, the monday.com item ID is stored with the Gravity Forms entry and a note is added to the entry. This provides a convenient record of the integration activity from within WordPress.

The result is a straightforward way to turn Gravity Forms submissions into organized, actionable work in monday.com.

Key Benefits

• Create monday.com board items automatically from Gravity Forms submissions
• Update existing items to reduce duplicates and keep board data current
• Select the destination board and, optionally, a specific group
• Map a required item name and any supported monday.com board columns
• Populate text, date, status, dropdown, checkbox, people, and other supported column types
• Select existing monday.com options while configuring status, dropdown, and checkbox mappings
• Assign monday.com users and teams using IDs, emails, names, me, or team:ID
• Assign multiple people or teams with comma-separated values
• Create missing status and dropdown labels when submitted values do not already exist
• Match existing items by item name or a mapped column value
• Use conditional logic to send only qualifying submissions
• Process feeds asynchronously in the background
• Delay item creation or updates until payment is received
• Store the monday.com item ID with the Gravity Forms entry
• Add entry notes after successful processing
• Connect directly using a monday.com personal API token
• Avoid relying on an additional third-party automation platform

How It Works

Start by connecting WordPress to monday.com:

1. In monday.com, create or copy a personal API token from your developer settings.
2. In WordPress, open Forms → Settings → Monday.
3. Enter the API token and save the settings.
4. Confirm that the connection status shows a successful connection.

The add-on connects directly to the monday.com GraphQL API. It does not require Gravity API credentials or an OAuth authorization flow.

Next, edit a Gravity Form and open Settings → Monday to create a feed.

Choose the monday.com board that should receive the form data. Once a board is selected, the add-on loads its available groups, supported columns, users, teams, and relevant column options. You can then:

• Select an optional destination group.
• Map the required Item Name.
• Add mappings for supported monday.com columns.
• Choose form fields, monday.com options, or custom values for each mapping.
• Enable updates to existing items when needed.
• Configure conditional logic to control when the feed runs.
• Delay processing until payment is complete, if supported by the form’s payment workflow.

For People columns, mappings can use:

• The monday.com user connected through the API token
• A monday.com user
• A monday.com team
• A user or team ID
• An email address
• A person or team name
• me
• team:ID
• Multiple comma-separated values

Status, dropdown, and checkbox columns display relevant monday.com options alongside the form’s available fields. Status and dropdown values can create missing labels when necessary.

When Update an existing item is enabled, choose how the add-on should locate the item:

• Match the submitted item name to an existing item name.
• Match a submitted value to a selected monday.com column.

When someone submits the form, the add-on:

1. Checks the feed’s conditional logic.
2. Waits for payment when delayed processing is enabled.
3. Formats the mapped form values for their monday.com column types.
4. Searches for an existing item when update matching is enabled.
5. Creates a new board item or updates the matching item.
6. Stores the monday.com item ID with the Gravity Forms entry.
7. Adds a note to the entry after successful processing.

Feed processing runs in the background, allowing the submission experience to remain responsive while monday.com is updated.

File columns are not currently supported. They are excluded from feed mapping and are never written by the add-on.